Welcome to Isolocity's Support

What is the purpose of creating a training activity in the Isolocity system?

• Creating a training activity in the Isolocity system ensures that employees receive the necessary training on specific topics, processes, or regulations. Training activities help maintain compliance with industry standards, enhance employee skills, and ensure that all team members are up-to-date with the latest procedures and policies. The system allows you to schedule, track, and manage these activities efficiently.

How do I begin creating a new training activity?

• There are 2 possible workflows for creating a new training activity. One of them is through the Documents module, for Document related trainings.The other is to log in to the Isolocity system and navigate to the "Training Activities" section by clicking the appropriate link on the dashboard or main menu. From there, select "Create Training Activity" to open the interface where you can set up the training details.

What information do I need to provide when setting up a training activity?

• When setting up a training activity, you need to provide the following information:

  • Training Program: The specific training course or material to be delivered.

  • Employee Group: The group or department that will be participating in the training.

  • Start Date and Completion Date: The timeline for the training activity.

  • Repeat Frequency and Duration: If the training is recurring, specify how often it should repeat.

  • Supervisor: The person responsible for overseeing the training activity.

  • Relevant Files: Any supporting materials or documents that need to be included with the training.

How do I select the appropriate training program for the activity?

• During the creation process, you’ll be prompted to select a training program from a list of available options. This program outlines the content and objectives of the training. Ensure that the selected program aligns with the needs of the participants and addresses the relevant skills or knowledge areas that require development.

What is the significance of selecting an Employee Group?

• Selecting an Employee Group is crucial because it determines who will be assigned to the training activity. Employee Groups can be based on departments, roles, or specific teams within the organization. Assigning the correct group ensures that the training is delivered to the appropriate personnel and that their progress can be tracked collectively.

How do I set the status of the training activity to active?

• After entering the necessary details, your new training activity will default to Active. This status activates the training, making it visible and accessible to the assigned employees. Setting the status to active is the final step in confirming that the training is ready to be executed.

Why is it important to enter a Start Date and Completion Date?

• The Start Date and Completion Date define the timeframe in which the training activity must be completed. These dates help ensure that the training is scheduled appropriately and that employees have a clear understanding of when they need to complete their training. This information also allows the system to send reminders and track progress.

What is the Repeat Frequency, and how should I set it?

• The Repeat Frequency determines how often the training activity should recur. This setting is important for mandatory training that needs to be completed periodically, such as annual compliance training. You can set the frequency based on your organization’s needs, ensuring that employees receive refresher training at regular intervals.

How do I choose the Repeat Duration for a recurring training activity?

• The Repeat Duration specifies the length of time after which the training activity will repeat. For example, if you set the frequency to annually, the training will repeat every year. This setting ensures that the training is consistently delivered over time, helping to reinforce the material and maintain compliance.

How do I assign a Supervisor to the training activity?

• You can assign a Supervisor by selecting an individual from the list of available supervisors in the system. The Supervisor is responsible for overseeing the training activity, including monitoring employee progress, addressing any issues that arise, and ensuring that the training is completed as scheduled.

Why should I upload relevant files when creating a training activity?

• Uploading relevant files, such as training manuals, videos, or quizzes, provides participants with the resources they need to complete the training. These files should complement the training program and help clarify key concepts. Including these resources within the training activity ensures that all necessary materials are easily accessible to participants.

How do I add employees to the training activity?

• Employees can be added to the training activity by selecting them from the Employee Group assigned to the training. This step ensures that all relevant team members are included and that their participation and progress can be tracked. You can add or remove employees as needed to accommodate changes in staffing or training needs.

What happens after I click "Create Training Activity"?

• After clicking "Create Training Activity," the system finalizes the setup and sends notifications to the assigned employees and supervisors. The training activity becomes active, and participants can begin completing their assigned tasks. The system will also start tracking progress, completion rates, and test results.

How do I monitor the progress of a training activity?

• You can monitor the progress of a training activity by accessing the "Training Activities" section in the system. Here, you can view the status of each activity, including how many employees have completed the training, their scores, and any outstanding tasks. This real-time monitoring allows supervisors to intervene if necessary and ensure that all participants meet their training requirements.

Can I view test results for a training activity?

• Yes, after the training activity is completed, you can view the test results for each participant. The system provides detailed reports on test scores, completion dates, and overall performance. This information helps you assess the effectiveness of the training and identify areas where additional support or training may be needed.

How do I view the status of a training activity?

• The status of a training activity can be viewed in the "Training Activities" section, where you’ll see whether the activity is "Active," "Pending," or "Completed." Monitoring the status helps ensure that all activities are progressing as planned and allows you to take action if there are any delays or issues.

How can I view the date a training activity was completed by an employee?

• To view the completion date, navigate to the specific training activity and select the employee’s name. The system will display the date on which the employee completed the training, along with other relevant details such as their test score and overall performance.

How do I identify which employees participated in a training activity?

• The "Training Activities" section provides a list of all employees assigned to each training activity. By selecting a specific activity, you can see which employees participated, view their progress, and access their test results. This feature ensures that all assigned employees are accounted for and that their training is properly documented.

What is the importance of viewing the final score of a training activity?

• Viewing the final score allows you to assess each participant’s understanding of the training material. High scores indicate strong comprehension, while lower scores may suggest the need for additional training or support. By reviewing these scores, you can identify trends, measure the effectiveness of the training, and make informed decisions about future training needs.

How do I generate a PDF report of the training activity?

• To generate a PDF report, navigate to the completed training activity and select "Generate PDF Report." This report includes detailed information about the training, such as participant names, scores, completion dates, and any additional comments. The report can be used for documentation, audits, or sharing results with stakeholders.

What should I do if an employee fails the training activity?

• If an employee fails the training activity, they can re-do that specific training as many times as is set up in the Training program. Additionally, consider providing extra support or resources to help them succeed in their second attempt.

How do I ensure that training activities are aligned with organizational goals?

• To align training activities with organizational goals, ensure that each activity addresses key skills, knowledge areas, or compliance requirements that are critical to your organization’s success. Regularly review and update training programs to reflect changes in industry standards, regulations, or business objectives, and involve relevant stakeholders in the planning and implementation of training activities.

Can I create recurring training activities for ongoing education?

• Yes, you can create recurring training activities by setting the Repeat Frequency and Duration during the setup process. This feature is particularly useful for mandatory training that must be completed regularly, such as safety certifications or compliance updates. Recurring activities help ensure that employees stay current with essential knowledge and skills.

How do I track the overall effectiveness of training activities?

• The effectiveness of training activities can be tracked by analyzing completion rates, test scores, and feedback from participants. Regularly reviewing these metrics allows you to assess whether the training is meeting its objectives and identify areas for improvement. Surveys or follow-up assessments can also provide valuable insights into how well the training is being applied in the workplace.

What are the next steps after completing a training activity?

• After completing a training activity, the next steps typically involve reviewing the results, providing feedback to participants, the system will update the record to say that the training was completed . If the activity was part of a broader training program, consider planning additional activities or follow-up sessions to reinforce the learning. Continuous evaluation and improvement of training programs help ensure that they remain effective and relevant to your organization’s needs.