Welcome to Isolocity's Support

FAQs for "Create a Training Activity"

1. What is the purpose of creating a training activity in the Isolocity system?
A: Creating a training activity in the Isolocity system ensures that employees receive the necessary training on specific topics, processes, or regulations. Training activities help maintain compliance with industry standards, enhance employee skills, and ensure that all team members are up-to-date with the latest procedures and policies. The system allows you to schedule, track, and manage these activities efficiently.

2. How do I begin creating a new training activity?
A: There are two possible workflows for creating a new training activity: one is through the Documents module for document-related trainings, and the other is to navigate to the Training Activities section from the dashboard or main menu. From there, select Create Training Activity to open the setup interface.

3. What information do I need to provide when setting up a training activity?
A: You need to provide:

• Training Program: The specific training course or material to be delivered.

• Employee Group: The group or department that will participate.

• Start Date and Completion Date: The timeline for the training.

• Repeat Frequency and Duration: If recurring, how often it should repeat.

• Supervisor: The person overseeing the activity.

• Relevant Files: Any supporting documents or materials.

4. How do I select the appropriate training program for the activity?
A: Select a training program from the list of available options. Ensure it aligns with participant needs and addresses the relevant skills or knowledge areas.

5. What is the significance of selecting an Employee Group?
A: Employee Groups determine who is assigned to the training activity. Groups can be based on departments, roles, or teams. Assigning the correct group ensures proper tracking and delivery of training.

6. How do I set the status of the training activity to active?
A: After entering the necessary details, the training activity will default to Active, making it visible and accessible to the assigned employees.

7. Why is it important to enter a Start Date and Completion Date?
A: These dates define the timeframe for completion, help schedule training appropriately, allow for system reminders, and enable progress tracking.

8. What is the Repeat Frequency, and how should I set it?
A: Repeat Frequency determines how often the training recurs, such as annually for mandatory compliance training. Set it according to organizational needs.

9. How do I choose the Repeat Duration for a recurring training activity?
A: Repeat Duration specifies the length of time after which the activity will repeat (e.g., annually). This ensures consistent delivery over time.

10. How do I assign a Supervisor to the training activity?
A: Select a Supervisor from the list of available personnel. Supervisors oversee the activity, monitor progress, and ensure completion.

11. Why should I upload relevant files when creating a training activity?
A: Files such as manuals, videos, or quizzes provide participants with necessary resources, clarify key concepts, and support the training program.

12. How do I add employees to the training activity?
A: Employees are added by selecting them from the assigned Employee Group. You can adjust membership as needed to accommodate changes.

13. What happens after I click "Create Training Activity"?
A: The system finalizes the setup, sends notifications to employees and supervisors, activates the activity, and begins tracking progress, completion rates, and test results.

14. How do I monitor the progress of a training activity?
A: Access the Training Activities section to view status, completion rates, test scores, and outstanding tasks. Supervisors can intervene if necessary.

15. Can I view test results for a training activity?
A: Yes, detailed reports on test scores, completion dates, and performance are available after completion.

16. How do I view the status of a training activity?
A: Status can be viewed in the Training Activities section and shows whether an activity is Active, Pending, or Completed.

17. How can I view the date a training activity was completed by an employee?
A: Navigate to the specific activity, select the employee’s name, and the system will display the completion date and other relevant details.

18. How do I identify which employees participated in a training activity?
A: The Training Activities section lists all assigned employees. Select an activity to view participation, progress, and test results.

19. What is the importance of viewing the final score of a training activity?
A: Final scores assess understanding of the material, identify employees who need additional support, and measure training effectiveness.

20. How do I generate a PDF report of the training activity?
A: Navigate to the completed activity and select Generate PDF Report. The report includes participant names, scores, completion dates, and comments for documentation or audits.

21. What should I do if an employee fails the training activity?
A: Employees can retake the training according to the program settings. Consider providing additional support or resources to help them succeed.

22. How do I ensure that training activities are aligned with organizational goals?
A: Ensure each activity addresses key skills, knowledge areas, or compliance requirements. Regularly review and update programs to reflect industry standards, regulations, or business objectives.

23. Can I create recurring training activities for ongoing education?
A: Yes, set the Repeat Frequency and Duration during setup. Recurring activities ensure employees stay current with essential knowledge.

24. How do I track the overall effectiveness of training activities?
A: Analyze completion rates, test scores, and participant feedback. Use surveys or follow-up assessments to evaluate real-world application and improve training.

25. What are the next steps after completing a training activity?
A: Review results, provide feedback, update records, and consider follow-up sessions or additional activities to reinforce learning. Continuous evaluation ensures training remains effective and relevant.