FAQs for "Adding an Audit Inspection"
1. What is the purpose of adding an Audit in the Isolocity system?
A: The purpose of adding an Audit in the Isolocity system is to systematically evaluate processes, procedures, or areas to ensure compliance, identify issues, and maintain operational and regulatory standards.
2. How do I start the process of adding a new Audit?
A: Log in to the Isolocity system, navigate to the Inspections Manager section, and click on Audit Inspections to access the interface where you can create and manage audits.
3. What steps should I follow to create an Audit?
A: Steps include:
Step 1: Click on Inspections Manager.
Step 2: Select Audit Inspections.
Step 3: Click Create an Audit Inspection.
Step 4: Select the process, department, or area to be audited.
Step 5: Review available templates and choose the next due date.
Step 6: Select the appropriate template for the audit.
4. How do I select what to audit?
A: After clicking Create an Audit Inspection, select the process, department, or area from a list of options. This ensures the correct item is scheduled for evaluation.
5. What role do templates play in audits?
A: Templates provide a standardized set of criteria and checks for the audit. Using a template ensures the audit follows a consistent process, covering all necessary aspects of compliance and performance.
6. How do I choose the appropriate template for the audit?
A: Review available templates associated with the selected area. Consider the type of audit (routine, compliance, or internal), the process criticality, and any known issues.
7. What is the significance of the Acceptance Ratio in the audit?
A: The Acceptance Ratio sets the percentage of criteria that must be met for the audit to pass. This helps define thresholds for compliance and non-compliance.
8. How do I finalize the creation of an Audit?
A: After completing all necessary fields, click Create Audit. This saves the audit in the system and schedules it for execution according to the selected template.
9. How do I manage labor or time costs associated with audits?
A: Use the Timesheet option during the audit to input time spent manually or via a stopwatch feature. Costs are then linked to the audit or associated process.
10. What should I do if I need to log time spent on the audit?
A: Click New Time Entry under Timesheet, enter start and end times, and save. Accurate time tracking ensures proper resource allocation.
11. Can I add notes to an Audit?
A: Yes, notes can include observations, corrective actions, or additional context. Click the arrow next to the audit to add them.
12. How do I review and edit records during an audit?
A: Use the Records or Audit Data section to review and edit information. Ensure all relevant data is accurate before finalizing the audit.
13. How do I select the date for the audit?
A: Choose the audit date from a calendar dropdown. Accurate dates help with scheduling and record-keeping.
14. What is the purpose of the template associated with the audit?
A: The template provides detailed guidance for audit activities, outlining all criteria that must be checked. Each line corresponds to a specific assessment.
15. How do I complete the template during the audit?
A: Fill out each line with measurements, observations, or pass/fail determinations. Accurate completion ensures compliance with all standards.
16. What should I do after completing the Audit template?
A: Click Save to record data, then Save & Finalize to complete the audit.
17. Can I re-open an audit after it has been finalized?
A: Yes, click Re-open Audit if corrections or additional entries are needed.
18. What are the next steps after finalizing an Audit?
A: Review the audit report, address any identified issues, integrate findings into the overall quality or compliance system, and periodically update audit templates and procedures.