FAQs for "Adding a New Inspection"
1. What is the purpose of adding a new inspection in the Isolocity system?
A: Adding a new inspection allows you to organize and initiate inspections for products, processes, or activities within your production line. This is crucial for maintaining quality control and ensuring compliance with internal and external standards.
2. How do I start the process of adding a new inspection in Isolocity?
A: Log in to the Isolocity system, navigate to the Inspections module, and click Create Inspection. This opens the inspection creation form to input the necessary details.
3. What information is required to create a new inspection?
A: Required information includes:
Order # (Optional): Links a work order to the inspection.
Department: The department linked to this inspection.
Product: The product being inspected.
Lot Serial #: Identifies the lot or batch being inspected.
Sample Size: Number of samples to be inspected.
Acceptance Ratio (%): Percentage of samples that must pass inspection.
4. How do I link an Order # to an inspection?
A: The Order # can be linked during inspection creation. This is optional but helps organize inspections and associate them with specific work orders.
5. Why is it important to select the correct Department for an inspection?
A: Selecting the correct department ensures the inspection is associated with the appropriate operational area, making it easier to manage and track inspections across departments.
6. How do I select the Product being inspected?
A: Products are selected from a dropdown menu of all products in your organization. Ensure the selected product is tied to a Template/Specification for accurate inspection.
7. What is the role of the Lot Serial # in an inspection?
A: The Lot Serial # serves as a unique identifier for the batch being inspected, linking the inspection report to the correct batch in the batch look-up tool located in the Inventory Manager.
8. How do I determine the appropriate Sample Size for an inspection?
A: Sample Size refers to the number of samples to inspect within a batch or lot. It varies depending on batch size and the criticality of the product.
9. What is the Acceptance Ratio (%) and how is it used in an inspection?
A: The Acceptance Ratio (%) specifies the percentage of samples that must pass for the batch to be considered acceptable for shipping or sale. For single-sample inspections, a 100% ratio is typically recommended.
10. Should I create a Batch Record for the inspection?
A: Yes. Creating a Batch Record documents and links the inspection to its Bill of Materials (BOM), ensuring all materials used are accounted for and traceable.
11. What is the significance of enabling Individual Sample Batch Records?
A: This allows each sample to have its own batch record, useful when inspecting products or activities at different stages for detailed tracking.
12. How do I finalize the creation of a new inspection?
A: After entering all required details, click Create Inspection to save it in the system for execution and monitoring.
13. How do I log defects during an inspection?
A: Enter the quantity of defects, select the appropriate failure code, and document additional defects. This aids quality control and determines batch acceptability.
14. What should I do if errors are encountered while creating an inspection?
A: Correct errors as prompted by the system, then retry creating the inspection. Ensuring all required fields are accurately completed typically resolves issues.
15. How do I log time spent on an inspection?
A: Click Timesheet, select New Time Entry, and either manually input time or use the system’s stopwatch feature to calculate labor costs.
16. What is the purpose of adding a photo of the sample during an inspection?
A: Photos provide a visual record, useful for documentation and quality assurance. This step is optional but recommended.
17. How do I complete the inspection process?
A: Fill in all required test criteria, add necessary signatures, and click Save & Finalize to close the inspection.
18. What actions should I take if an inspection fails?
A: Initiate a Corrective Action Report, Non-Conformance Report, or Out-of-Specification (OOS) Report directly from the inspection module.
19. How do I reopen an inspection if changes are needed?
A: Click Re-open Inspection to make necessary edits even after finalization.
20. How do I track activities associated with an inspection?
A: Click the clock icon to view the activity tracker, which shows all actions, user activity, and timestamps.
21. How do I manage batch numbers and quantities during an inspection?
A: Enter batch numbers and quantities in the relevant fields during the inspection for accurate tracking and inventory management.
22. How do I edit the bill of materials during an inspection?
A: Click the relevant option to adjust materials being inspected as needed.
23. How do I download reports or labels related to an inspection?
A: Click the relevant icons to download the full inspection report, barcode labels, or a summarized "Traveller" report.
24. What should I do if additional samples are needed after an inspection is completed?
A: Click Add New Sample to continue logging additional samples while keeping the inspection open.
25. What are the next steps after finalizing an inspection?
A: After finalization, the inspection can be reviewed, updated, or reopened. Regularly review inspections to ensure compliance and address any issues.