1. What is the purpose of adding a new inspection in the Isolocity system?

    • Adding a new inspection in the Isolocity system allows you to organize and initiate inspections for products, processes, or activities within your production line. This is crucial for maintaining quality control and ensuring compliance with internal and external standards

  2. How do I start the process of adding a new inspection in Isolocity?

    • To start, log in to the Isolocity system, navigate to the "Inspections" module, and click on "Create Inspection." This will open the inspection creation form where you can input the necessary details

  3. What information is required to create a new inspection?

    • The required information includes:

      • Order # (Optional): Links a work order to the inspection.

      • Department: The department linked to this inspection.

      • Product: The product being inspected.

      • Lot Serial #: Identifies the lot or batch being inspected.

      • Sample Size: The number of samples to be inspected.

      • Acceptance Ratio (%): The percentage of samples that must pass inspection

  4. How do I link an Order # to an inspection?

    • The Order # can be linked during the inspection creation process. This step is optional but useful for organizing inspections and associating them with specific work orders in the production process

  5. Why is it important to select the correct Department for an inspection?

    • Selecting the correct Department ensures that the inspection is associated with the appropriate operational area, making it easier to manage and track inspections across different departments

  6. How do I select the Product being inspected?

    • The Product is selected from a dropdown menu that includes all products associated with your organization. Ensure that the selected product is tied to a Template/Specification for accurate inspection.

  7. What is the role of the Lot Serial # in an inspection?

    • The Lot Serial # serves as a unique identifier for the batch being inspected, linking the inspection report to the correct batch in the batch look-up tool located in the inventory manager

  8. How do I determine the appropriate Sample Size for an inspection?

    • The Sample Size refers to the number of samples that will be inspected within the batch or lot. It can vary depending on the size of the batch and the criticality of the product being inspected.

  9. What is the Acceptance Ratio (%) and how is it used in an inspection?

    • The Acceptance Ratio (%) specifies the percentage of samples that must pass the inspection for the batch to be considered acceptable for shipping or sale. A 100% acceptance ratio is typically recommended if only one sample is being inspected.

  10. Should I create a Batch Record for the inspection?

    • Creating a Batch Record is recommended as it allows you to document and link the inspection to its bill of materials (BOM). This ensures that all materials used during production are accounted for and traceable.

  11. What is the significance of enabling Individual Sample Batch Records?

    • Enabling Individual Sample Batch Records allows each sample to have its own batch record. This is useful when inspecting products or activities at different stages, ensuring detailed tracking of each sample event

  12. How do I finalize the creation of a new inspection?

    • After entering all required details, click "Create Inspection" to finalize the process. This action saves the inspection in the system, making it available for execution and monitoring

  13. How do I log defects during an inspection?

    • Defects can be logged by entering the quantity of defects, selecting the appropriate failure code, and documenting any additional defects. This information helps in quality control and determining the acceptability of the batch.

  14. What should I do if errors are encountered while creating an inspection?

    • If errors are encountered, correct them according to the system’s prompts, then retry creating the inspection. Ensuring all required fields are accurately completed typically resolves such issues.

  15. How do I log time spent on an inspection?

    • Time spent can be logged by clicking "Timesheet" and selecting "New Time Entry." You can manually input the time or use the system’s stopwatch feature to calculate labor costs based on the time spent

  16. What is the purpose of adding a photo of the sample during an inspection?

    • Adding a photo of the sample provides a visual record of the inspection, which can be useful for documentation and quality assurance. This step is optional but recommended for detailed records.

  17. How do I complete the inspection process?

    • To complete the inspection, fill in all required test criteria, add any necessary signatures, and click "Save & Finalize" to close the inspection. This ensures that the inspection is fully documented and ready for review

  18. What actions should I take if an inspection fails?

    • If an inspection fails, initiate a Corrective Action Report, Non-Conformance Report, or Out-of-Specification (OOS) Report directly from the inspection module to address the issues identified during the inspection.

  19. How do I reopen an inspection if changes are needed?

    • Inspections can be reopened by clicking "Re-open Inspection." This allows you to make necessary edits or updates to the inspection form even after it has been finalized

  20. How do I track activities associated with an inspection?

    • Activities can be tracked by clicking on the clock icon to view the activity tracker. This shows all actions taken during the inspection, including user actions and timestamps

  21. How do I manage batch numbers and quantities during an inspection?

    • Batch numbers and quantities can be managed by entering them in the relevant fields during the inspection process. This allows for accurate tracking and inventory management

  22. How do I edit the bill of materials during an inspection?

    • You can edit the bill of materials by clicking on the relevant option during the inspection process. This allows you to adjust the materials being inspected as needed

  23. How do I download reports or labels related to an inspection?

    • Reports or labels can be downloaded by clicking on the relevant icons in the inspection module. Options include downloading the full inspection report, barcode labels, or a summarized "Traveller" report

  24. What should I do if additional samples are needed after an inspection is completed?

    • If additional samples are needed, click "Add New Sample" to keep the inspection open and continue logging additional samples as required

  25. What are the next steps after finalizing an inspection?

    • After finalizing an inspection, it can be reviewed, updated, or reopened as necessary. Regularly review completed inspections to ensure compliance and address any issues identified during the process