FAQs for "Add an Activity Inspection"
1. What is an Activity Inspection in the Isolocity system?
A: An Activity Inspection is a process used to verify that specific activities, such as manufacturing steps or process actions, meet required standards and specifications. This ensures compliance with quality and operational guidelines.
2. How do I begin the process of adding an Activity Inspection in Isolocity?
A: Log in to the Isolocity system, navigate to the Activity Inspection tab under the Inspections module, and click Create Activity Inspection to start the process.
3. What information is required to create an Activity Inspection?
A: Required information includes:
Order # (Optional): The work order associated with the inspection.
Department: The department linked to this inspection.
Activity: The specific activity being inspected.
Lot Serial #: A unique identifier for the lot.
Sample Size: The number of samples to inspect.
Acceptance Ratio (%): The percentage of samples that must pass the inspection.
4. Why might I need to enter an Order # when creating an Activity Inspection?
A: Entering an Order # links the inspection to a specific work order, which helps organize and track the inspection process. This is optional and only needed if the Orders module is enabled.
5. What is the significance of selecting a Department for the Activity Inspection?
A: Selecting a Department organizes inspections by operational area, making it easier to manage and track activities across the organization.
6. How do I select the Activity being inspected?
A: Select the Activity from a dropdown menu listing all activities in your organization. Ensure an approved specification is tied to the activity before proceeding.
7. What is a Lot Serial #, and why is it important?
A: A Lot Serial # links the inspection to a specific lot or batch, helping track the inspection report and ensuring findings are associated with the correct batch.
8. How do I determine the Sample Size for an Activity Inspection?
A: Sample Size refers to the number of samples inspected. It varies depending on lot size and the criticality of the activity.
9. What is the Acceptance Ratio (%), and how is it used?
A: The Acceptance Ratio (%) specifies the percentage of samples that must pass for the lot to be acceptable. For single-sample inspections, a 100% ratio is typically recommended.
10. Should I create a Batch Record for the Activity Inspection?
A: Yes. Creating a Batch Record links the sample to its bill of materials (BOM), ensuring materials used during the inspection are documented and traceable.
11. What is the purpose of enabling Individual Sample Batch Records?
A: This allows each sample to have its own batch record, useful when additives or consumables are added at multiple stages, as each sample represents an individual event.
12. How do I finalize the creation of an Activity Inspection?
A: After entering all required details, click Create Activity Inspection. This saves it in the system for execution and tracking.
13. How do I log time spent on an Activity Inspection?
A: Click Timesheet → New Time Entry. You can input time manually or use the stopwatch feature, which calculates labor costs based on time spent and user labor rates.
14. What should I do if I encounter errors while creating an Activity Inspection?
A: Fix errors based on system prompts and attempt to create the inspection again. Ensuring all required fields are filled correctly typically resolves issues.
15. How do I add notes to an Activity Inspection?
A: Click the arrow key associated with the inspection to add optional notes for additional observations or instructions.
16. Can I edit the bill of materials during an Activity Inspection?
A: Yes. Click the relevant option to adjust materials being inspected as necessary.
17. How do I handle parts not part of the active batch in an Activity Inspection?
A: Manually enter the batch number or leave the active batch indicator off. This allows accurate tracking of parts used.
18. What is the purpose of adding a photo of the sample during an inspection?
A: Adding a photo provides a visual record for documentation and future reference. It is optional based on sample volume and inspection type.
19. How do I complete the inspection process in the system?
A: Fill in all required test criteria, add any necessary signatures, and click Save & Finalize to close the inspection, ensuring it is fully documented.
20. What should I do if an inspection fails?
A: You can initiate a Corrective Action Report, Non-Conformance Report, or Out-of-Specification (OOS) Report directly from the inspection module for follow-up actions.
21. How do I reopen an inspection if changes are needed after finalization?
A: Click Re-open Inspection to make necessary changes after finalization.
22. How do I track the activity associated with an inspection?
A: Click the clock icon to view the activity tracker, showing all actions taken during the inspection with user actions and timestamps.
23. How do I download reports or labels associated with an Activity Inspection?
A: Click the relevant icons in the inspection module to download the full report, barcode labels, or a summarized "Traveller" report.
24. What are the next steps after saving an Activity Inspection?
A: Review, update, or finalize the inspection as needed. Regularly review completed inspections to ensure compliance and address any issues identified.