Welcome to Isolocity's Support

What is an Activity Inspection in the Isolocity system?

• An Activity Inspection is a process in the Isolocity system used to verify that specific activities, such as manufacturing steps or process actions, meet the required standards and specifications. This ensures that all activities comply with the quality and operational guidelines set by your organization(Add an Activity Inspect…).

How do I begin the process of adding an Activity Inspection in Isolocity?

• To begin, log in to the Isolocity system and navigate to the "Activity Inspection" tab under the "Inspections" module. Click on "Create Activity Inspection" to start the process(Add an Activity Inspect…).

What information is required to create an Activity Inspection?

• The required information includes:

  • Order # (Optional): The work order associated with the inspection.

  • Department: The department linked to this inspection.

  • Activity: The specific activity being inspected.

  • Lot Serial #: A unique identifier for the lot.

  • Sample Size: The number of samples to inspect.

  • Acceptance Ratio (%): The percentage of samples that must pass the inspection(Add an Activity Inspect…).

Why might I need to enter an Order # when creating an Activity Inspection?

• Entering an Order # links the inspection to a specific work order, which can help organize and track the inspection process. This step is optional but useful if you have enabled the "Orders" module in your system(Add an Activity Inspect…).

What is the significance of selecting a Department for the Activity Inspection?

• Selecting a Department helps sort and organize inspections by the relevant operational area, making it easier to manage and track activities across different parts of the organization(Add an Activity Inspect…).

How do I select the Activity being inspected?

• The Activity is selected from a dropdown menu that lists all activities associated with your organization. Ensure that there is an approved specification tied to the selected activity before proceeding(Add an Activity Inspect…).

What is a Lot Serial #, and why is it important?

• A Lot Serial # is an identifier that links the inspection to a specific lot or batch. This helps in tracking the inspection report and ensures that all findings are associated with the correct batch(Add an Activity Inspect…).

How do I determine the Sample Size for an Activity Inspection?

• The Sample Size refers to the number of samples that will be inspected within the activity. It can vary depending on the size of the lot or the criticality of the activity being inspected(Add an Activity Inspect…).

What is the Acceptance Ratio (%), and how is it used in an Activity Inspection?

• The Acceptance Ratio (%) specifies the percentage of samples that must pass the inspection for the lot to be considered acceptable. For single-sample inspections, a 100% acceptance ratio is typically recommended(Add an Activity Inspect…).

Should I create a Batch Record for the Activity Inspection?

• Creating a Batch Record is recommended as it allows you to link the sample to its bill of materials (BOM). This ensures that all materials used during the inspection are properly documented and traceable(Add an Activity Inspect…).

What is the purpose of enabling Individual Sample Batch Records?

• Enabling Individual Sample Batch Records allows each sample in the inspection to have its own batch record. This is particularly useful if additives or consumables are added at multiple stages, as each sample represents an individual event in the inspection(Add an Activity Inspect…).

How do I finalize the creation of an Activity Inspection?

• After entering all the required details, click "Create Activity Inspection" to finalize the process. This saves the inspection in the system, making it available for execution and tracking(Add an Activity Inspect…).

How do I log time spent on an Activity Inspection?

• Time spent can be logged by clicking "Timesheet" and then selecting "New Time Entry." You can manually input the time or use a stopwatch feature, which will calculate labor costs based on time spent and the user’s labor rate(Add an Activity Inspect…).

What should I do if I encounter errors while creating an Activity Inspection?

• If you encounter errors, fix them according to the prompts provided by the system, then attempt to create the inspection again. Ensuring all required fields are correctly filled out typically resolves these issues(Add an Activity Inspect…).

How do I add notes to an Activity Inspection?

• You can add notes by clicking on the arrow key associated with the inspection. This is optional but useful for documenting additional observations or instructions related to the inspection(Add an Activity Inspect…).

Can I edit the bill of materials during an Activity Inspection?

• Yes, you can edit or modify the bill of materials during the inspection by clicking on the relevant option. This allows you to adjust the materials being inspected as necessary(Add an Activity Inspect…).

How do I handle parts that are not part of the active batch in an Activity Inspection?

• If a part is not part of the active batch, you can manually enter the batch number or leave the active batch indicator off. This flexibility allows for accurate tracking of parts used in the inspection(Add an Activity Inspect…).

What is the purpose of adding a photo of the sample during an inspection?

• Adding a photo of the sample provides a visual record of the inspection, which can be useful for documentation and future reference. This step is optional depending on the volume of samples and the nature of the inspection(Add an Activity Inspect…).

How do I complete the inspection process in the system?

• To complete the inspection, fill in all required test criteria, add any necessary signatures, and then click "Save & Finalize" to close the inspection. This ensures that the inspection is fully documented and ready for review(Add an Activity Inspect…).

What should I do if an inspection fails?

• If an inspection fails, you have the option to initiate a Corrective Action Report, Non-Conformance Report, or Out-of-Specification (OOS) Report directly from the inspection module. This initiates the appropriate follow-up actions(Add an Activity Inspect…).

How do I reopen an inspection if changes are needed after finalization?

• To reopen an inspection, click "Re-open Inspection." This allows you to make necessary changes to the inspection form even after it has been finalized(Add an Activity Inspect…).

How do I track the activity associated with an inspection?

• Activity can be tracked by clicking on the clock icon, which will display the activity tracker. This shows all actions taken during the inspection, including user actions and timestamps(Add an Activity Inspect…).

How do I download reports or labels associated with an Activity Inspection?

• Reports or labels can be downloaded by clicking on the relevant icons in the inspection module. Options include downloading the full inspection report, barcode labels, or a summarized "Traveller" report(Add an Activity Inspect…).

What are the next steps after saving an Activity Inspection?

• After saving an Activity Inspection, it can be reviewed, updated, or finalized as needed. Regularly review completed inspections to ensure compliance and address any issues identified during the process(Add an Activity Inspect…).